as part of its Electronic Document and Records Management Systems in Australian information management framework or strategy – guides the creation. strategic approach to the management of corporate information and records. of a successful Electronic Document and Records Management. The information management strategy will assist Merton in meeting its document and records management system (EDRMS) and Customer Contact system.

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An EDRMS may also automate business processes such as workflows and approvals and be integrated mannagement other business systems.

The business case will need to include, but is not limited to: An MLA is limited to the supply and licensing of standard commercial ‘off-the-shelf’ software and to the supply of maintenance and support for this software.

These systems maintain appropriate contextual information metadata and links between records to support their value as evidence. Examples of records management tools required for implementation include:. The MLAs provide agencies with software licensing terms and conditions that are consistent with government policy and offers some improved pricing.

The State has not made any financial commitment or committed to any purchase obligations under an MLA. EDRMS are a subset of business information systems whose primary purpose is the capture and management of digital records. Alternatively, agencies can procure and migrate to a system that has already been evaluated as meeting Government requirements.

These activities are described in brief in this section.

An Electronic Document and Records Management System EDRMS is an automated system used to manage the creation, use, management, storage and disposal of physical and electronic documents and records, for the purposes of:. The Geoscience Australia case study highlights a set of strategies that resulted in a stratgy upgrade of an EDRMS, and shows the importance of:.


As of strrategy Augustagencies wishing to procure an EDRMS will be responsible for tendering, system evaluation, procurement and implementation.

EDRMS FAQ | Managing Records

Further, the system will be operated and maintained by people who are trained and competent in its application. Examples of business requirements include:. Examples of business requirements include: Each Purchase Order is to be read subject to the terms and conditions of an MLA, which collectively shall form the entire agreement and understanding between the parties.

Who needs to comply with procurement arrangements? How do I ensure government requirements are met? State Records will review the business case and provide a recommendation to the Director State Records. Department of Parliamentary Services Case Study — the importance of measuring success pdf, manage,ent Department of Parliamentary Services Case Study — the importance of measuring success Word, kb. Both vendors will continue to be able to supply systems to government agencies as their systems meet the compliance requirements established in State Records’ suite of EDRMS Standards.

Agencies will need to undertake a number of business planning activities to facilitate procurement and implementation of the EDRMS. Agencies, as defined by the State Informatlon Act,will need to submit a strong business case, which has been approved by the agency’s Chief Executive, to State Records.

The Department of Parliamentary Services case study demonstrates the value of undertaking a post-implementation review. What is required for digitising records?

Electronic document and records management system

For example, a small Board of three staff located in a single office, operating independently of an agency or department, that is able to apply rigorous controls over the hard-copy stragegy electronic records it receives and generates may not need an EDRMS.


Agencies that have procured from the Panel will be able to continue to utilise that system and operate under existing contracts, resulting in no disruption to services. Exemption from procuring a compliant solution still requires that: Agencies that have installed a non-compliant EDRMS solution will need to work with the supplier of managemsnt current solution so that the solution meets Government requirements. Department of Parliamentary Services Case Study — the importance of measuring success pdf, kb.

Examples of records management tools required for implementation include: Adapted from the National Archives of Australia. All licences acquired by agencies edrmd an MLA will be in the name of the Minister informatikn and on behalf of the State with agencies being recognised as the ‘end user’. State Records provided suppliers of non-compliant solutions with information about EDRMS accreditation requirements in and again in The requirements for accreditation are that: An electronic document and records management system or EDRMS is an automated software application designed to assist you with the creation, management, use, storage and disposal of information and records.

Agencies are required to undertake and complete business records and technical procurement and pre-implementation activities so that they are able to select the most appropriate EDRMS to meet their business needs. Adapted from the National Archives of Australia What are the current procurement arrangements?